Executive Assistant to the CEO, General Counsel and CFO

We are currently seeking an Executive Assistant to support the CEO, CFO and General Counsel. This individual is a key partner responsible for ensuring the executives’ effectiveness and efficiency. This role requires exceptional organizational skills, sound judgment, utmost confidentiality, and a proactive mindset to anticipate the needs of the executives in a fast-paced and high-pressure environment. The ideal candidate will have experience supporting C-suite executives, demonstrate outstanding communication and discretion, and excel at managing competing priorities with poise and professionalism. This role is a pivotal position within the organization, providing unparalleled insight into the operations of a public company and offering the opportunity to contribute meaningfully to its success. 

This role is a Mountain View office-based role requiring at least 3 days onsite per week, with flexibility for hybrid work at home other days and working remotely one week per quarter. 

Key Responsibilities: 

Calendar & Meeting Management: 

• Provide sophisticated calendar management for the CEO, prioritizing and optimizing time to align with company objectives. 
• Own Corporate Calendar for CEO, CFO, and General Counsel including keeping annual schedule, send invites & manage RSVPs for Board Meetings. 
• Schedule and manage various meetings, including BOD meetings, leadership team sessions and additional executive commitments.  

Travel Coordination: 

• Manage frequent domestic travel arrangements for the CEO, ensuring seamless itineraries, cost-effectiveness, and adherence to company travel policies. 
• Handle hotel reservations for Board of Directors (BOD) members as required. 

Board Support: 

• Coordinate all logistics and support CEO, CFO, and General Counsel with distribution of materials for board meetings, including managing communications, ensuring compliance, and maintaining confidentiality. 

Administrative & Financial Oversight: 

• Prepare, reconcile, and submit expense reports promptly and with meticulous attention to detail. 
• Manage special projects as assigned, ensuring timely and accurate execution. 

Event Coordination: 

• Plan and act as liaison to ensure execution on Board Meetings, other high-profile meetings, leadership team offsites, and public events, handling contracts, venues, catering, and other logistics. 
• Support the CEO’s participation and manage logistics for CEO’s attendance in external events including major conferences by coordinating with marketing team and finance team.  
• Support planning and logistics for CEO’s attendance and participation at sales event(s) and other company-wide meetings. 

Proactive Operational Support: 

• Manage the flow of information and problem solve so that CEO’s time can be freed up to focus on strategic priorities. 
• Develop and maintain strong relationships across the organization to facilitate seamless communication and collaboration. 

Qualifications: 

• 7-10 years of experience as an Executive Assistant, preferably supporting a CEO or C-suite executive in a public company or high-growth environment. 
• Exceptional interpersonal and communication skills, with the ability to interact confidently and effectively with stakeholders at all levels. 
• Demonstrated ability to maintain discretion and confidentiality when handling sensitive information. 
• Strong proficiency in Microsoft Office Suite and modern communication & collaboration tools (e.g., Zoom, Teams, SharePoint). 
• Detail-oriented, highly organized, and able to manage multiple priorities under tight deadlines. 
• Adept at problem-solving and independently making decisions in ambiguous situations. 
• Experience coordinating board meetings and managing complex stakeholder communications is highly desirable. 

Competitive salary commensurate with experience ($100-125k annual base)